10 Benefits of a Student Management System

While countless K-12 school districts, particularly in North America, are realizing that incorporating a digital platform as part of their larger information system is ideal for maintaining some semblance of organization and control over student information, many are still very slow to adopt. Oftentimes, schools are still running by storing student information manually and are held up by inefficient processes that no longer suit the times.

If this sounds familiar, it’s time to move forward. The era of digitization is here. Over the past few years, the ed-tech industry has grown rapidly multiplied. In 2017, $8.15 billion was invested into ed-tech companies globally, and more recently, the EdTech start-up market is predicted to be close to $252 billion.

Technology is a part of our school systems and it’s not stopping. Implementing a digital platform like a student information system is the next step forward. 

We care about education and want to connect students, teachers, and parents using technology. Learn more about who we are.

What Is A Student Information System?

A student information system (SIS) stores and tracks students’ workload, personal information, grades, record, and more. 

Ultimately, it’s a way to streamline a student’s work into one system rather than multiple records. How does this differ from typical forms?

 The purpose of an SIS is to improve communication between faculty and parents. Teachers, parents, and students use SIS products. An SIS helps track a student’s progress to make the best decisions for a student’s learning path. 

Many schools use a computer system to organize a student’s information already. Usually, this contains a student’s grades and perhaps faculty notes. But this information is limited to the student and parent.

RELATED: 5 Reasons SIS Platforms Are The Cornerstone of Modern Education

Key Benefits of SIS

  1. Increases Productivity – The right SIS can boost the productivity of your schools. The reason for this increase is due to decreased time maintaining records and an increase in the data accuracy and organization. Less time leads to keeping administration and staff focused on the productivity of the school.
  2. Streamlines and simplifies tasks – As an educator, keeping track of all activities done by each student is never easy or efficient. But with online student management software, teachers can keep track of each student’s work and what is yet to be done.
  3. Improved Communication –With a modern SIS solution, students and parents can easily communicate with their teachers and ask relevant questions. All the essential data is available, allowing for a reduction in the cost of communication, which includes calling and sending out messages to let the parents and student know about the various activities within the school. Communication across the school division can also be improved with information being stored in a central location.
  4. Can Be Accessed by All Parties Involved – Gone are the days when parents know little to nothing about what their child does at school. SIS has made it possible for parents to have access to their children’s school activities, assignments, attendance, and other relevant information.
  5. Efficient Scheduling – The management of a school timetable is typically the work of the school administration department. However, often despite having dedicated staff to manage it, time management can often become, well—unmanaged. By implementing a dedicated school administration software, timetables can be automatically created, and students, teachers, and parents can have access to it.
  6. Helps to Keep Track of All Students – School activity goes beyond the wall of the classrooms. There are other activities such as sports, clubs, and other extracurricular activities that need to be accounted for, maintained and structured. SIS has features that see to that—and make sure the record of each student is intact.
  7. Reduction of Human Labour and Workload – The cost incurred from employing staff to manage students and school activities is an additional cost. With a student management system, staff workload is reduced, and teachers can then engage the SIS more. This leads them to a reduction in teacher workload and saves them time that could be better spent in the classroom.
  8. Saves Natural Resources – By implementing a cloud-based solution, schools no longer have to rely on paper files and records. With a modern SIS system, performing routine administrative tasks can be completed and recorded without paper. This leads to saving natural resources and keeps a digital audit trail of the data. Supporting documents can also be scanned and attached as a digital document with the student record.
  9. Access from Anywhere – The software can be accessed from anywhere and at any time. A record of everything can be kept due to its easy accessibility. It also facilitates providing immediate information to all the stakeholders. All they require is a smartphone, tablet, or desktop computer.
  10. Transparency with Parents Increases – The cloud-based software, allows for transparency between parents, teachers, and the students. Parents can check on their children from time to time and keep track of their academic development.

RELATED: Looking Beyond: How Data Silos Are Detrimental To The Student Experience

Who Else Can Use Student Information Systems?

Schools probably have the best outcome for student information systems. But any business that caters to children can benefit from SIS such as:

  • Childcare programs
  • Private schools
  • Technical schools
  • Private tutoring and test prep services
  • Extracurricular programs
  • School recruitment officers
  • Higher education institutions

The possibilities are endless with SIS and they continue to grow as the software improves. 

What’s important is that the SIS program enhances communication and doesn’t cause confusion. The point of an SIS is to increase efficiency. If you can answer honestly that an SIS will help your student’s future, then it’s time to digitize. 

RELATED: How Edsembli Helped School Districts Overcome COVID-19 Data Challenges

What To Look For In A Student Information System

Shop diligently when choosing an SIS. Many providers have a background in education. Ask questions, so you know that the software provider you choose is the right one for your institution.

A student information system should provide the following:

  • Schedule Management: Teachers, faculty, and parents need to have consistent information about the student’s schedule. Information about field trips, classes, extracurricular activities, and absences should all be included.
  • Transcript Information: Tracking grades helps parents and teachers stay up-to-date on the student’s progress. This helps save time for teachers because parents have access to the information online. 
  • Health Information: Health information is crucial. It keeps the child safe and helps during an emergency if a parent or guardian cannot be reached. Just make sure the information is kept private. 

Good software tracks a variety of information, but great SISs have these three information management tools in place. 

In addition, the software you use should:

  • Be easy to use
  • Have a strong customer support service
  • Have an easy onboarding process
  • Have a reliable billing system

Keep an eye out for these. If your potential provider doesn’t offer all of these characteristics, you could be overcharged for a service that underdelivers. 

Edsembli | SIS

With Edsembli | SIS, schools and staff are afforded all these benefits and more. Additional benefits and features include:

  • Instant access to actionable dashboards
  • Simplification of data collection and management
  • Report effortlessly in real-time
  • Bespoke student portfolios that allow for access to student records, performance, and health records—all in one place.
  • Built-in fee payments with a platform that connects directly to students and parents and enables online payments

Contact an Edsembli specialist today and book a demo to uncover how Edsembli | SIS can help your schools to streamline student information through our robust cloud-based platform, to help empower your staff, students, and administrators.

Interested in trying Edsembli? Book a demo today!

Book your demo with an Edsembli education specialist today

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