These two query screens provide the bulk of the information for which a finance user would ever search. Budget Query enables the user to inquire on a general ledger number and view summary information (e.g. budget, precommitments, commitments, actuals, budget remaining), as well as being able to drill down on any of those amounts to see all supporting transactions. Further, the user can select a group of accounts (groups can be predefined or ad hoc) and have the sum of the group appear in the same fashion as a single account. Again, the amounts can be clicked to view all supporting transactions and even within the transaction, entities such as requisitions, purchase orders, invoices – even vendors and transaction groups – can all be clicked to see the greatest amount of detail possible. The Drill Down Query is available when the information being sought is more about viewing the document(s) – requisitions, purchase orders, invoices, cheques, etc. The user will then be able to click on related information (e.g. the requisition originating the PO or the cheque paying the invoice). All query data is governed by user security so that users can only inquire on information to which they have been granted access.
As a finance solution for funded environments, K212 Finance has been designed to enable the board to manage its budget, by tracking not only expenses when invoices are entered, but also the committed funds when a purchase order is created, and even the “pre-committed” funds when an end user (e.g. school) requisitions goods. Both at the micro and macro level, the end user and those with overall responsibility for the board can see the budget position at any moment, as all requisitions, purchase orders and actuals are compared to the cost centre’s or board’s budget.
Accounting, Purchasing, and Budgeting appreciate edsembli FIN because it ensures day-to-day functions for effective budget control, allocation and spending aligning with the Ministry Chart of Accounts. edsembli FIN workflow provides education specific needs for approval-based spending; to ensure more efficient tools and resources that are needed in the classroom.
School Office Assistants know edsembli FIN for its ease-of-use menus to quickly & efficiently requisition classroom supplies and resources to improve student achievement while within budget. Through our unified processing with edsembli SIS, teachers can easily collect information and fees electronically from parents for field trip or fund-raising initiatives.
The Accounts Payable module facilities the payment of invoices, either through the accounts payable process (by creating a Pay Run) or by creating A/P cheques.
The Accounts Receivable module facilitates the management of A/R Customer Accounts; including the creation f the A/R accounts master file, preparation of invoices, and the collection and recollection of cash receipts.
Made up of Batch Balancing and Batch Code Management this Module is used to review, balance, print, and search one or more batches while also the ability to create, edit, and inquire batch codes
The initial or projected budget for the general ledger accounts is referred to as the ‘Original Budget’. This budget can be distributed over the 12-15 accounting periods, or held in one accounting period.
The Cheque module provides the functionality to perform cheque search and inquiry; to record the returned cheques from the bank; to delete (purge) single or multiple cheques; and to cancel cheques through a batch process. The program also allows for automatic reconciliation of cheques, using an electronic file provided by the bank.
The General Ledger module provides the functionality to create and maintain general ledger accounts. It provides the capability to lock/unlock single or multiple G/L accounts; generate G/L account replications and global alias changes; maintain G/L dictionary elements; perform G/L account search and inquiry; process month end, year end and create new chart of accounts. Several options to create G/L chart of accounts reports and a current period trial balance report are available.
The invoice module provides the functionality to create and manage invoices and to perform invoice search and inquiry. It also provides the capability o create online cheques and to generate invoice reports.
The Journal Entry module is used to enter manual journal entries when adjustments to the G/L account balances are required. This module provides the ability to create modify, delete and approve or reject journal vouchers. Once a journal voucher is approved it becomes a journal entry.
He purchasing module provides the functionality to create and maintain purchase orders; to perform purchase order search and inquiry, and to generate purchase order reports.
Made up of Budget Query and Drill Down Query this Module breaks down the information in various tabs.
The Requisition module is used to build requisitions which are requests for commodities. The life cycle of the requisition begins in the Shopping Cart, where the user creates their ‘wish list’. When items are checked out, the line items are compiled and the requisitions are auto routed for approval. Once approved, the requisitions will be routed to the purchasing buyer who will use the requisition to populate the Purchase Orders.
The Requisition Module is used to build requisitions which are requests for commodities. The life cycle of the requisition begins in the Shopping Cart, where the user creates their ‘wish list’. When items are checked out, the line items are compiled and the requisitions are auto routed for approval. Once approved, the requisitions will be routed to the purchasing buyer who will use the requisition to populate the Purchase Orders.