School districts have a similar structure to large enterprises. You have your finance, HR, payroll, administration, operations, and IT departments, all of which require a slice of your funding pie.
Until recently, IT departments had the difficult task of proving the return on investment on any proposed upgrades and automation suggestions for different departments. As a result, their ideas went on the back burner, and instead of utilizing them, finance departments allocated funds elsewhere because that’s what they’ve always done.
But when COVID-19 forced school district leaders to take technology more seriously, it resulted in significant measurable data proving that collaboration between finance, HR, payroll, IT, and administrative departments gives more visibility, control, and access to deeper insights across school districts.
Advanced integrated technology combined with cloud software is changing how school districts do business. Read on to learn how collaboration between school district departments can create a powerful impact using a unified ecosystem that provides everything education needs for success.
The chief financial officer of a school district must be on the same page with all department heads to track assets purchased with allotted funding properly. And now that technology is a higher priority for spending, the chief technical officer and CFO should have a close working relationship to ensure lifecycle tracking from purchase to disposal.
The finance department relies on the technology department to develop the best ways to track and report purchases because they’re accountable for complying with funding laws.
An asset management system tracks assets and all data in real-time, such as:
Both in-office and hybrid work models benefit from implementing reporting software for efficient collaboration. Real-time reports from HR, payroll, IT, and finance keep everyone in the loop, along with easy-to-view dashboards, no matter where you are. As a result, district leaders and department heads make more accurate budget forecasts and plan with real-time metrics.
A software solution like an asset management system allows essential collaboration between departments, decreases administrative costs, and creates greater visibility for budget forecasting and allocating future funds.
School districts around the country may have different state goals for hitting specific educational targets. Still, they all strive to provide a solid learning experience in a safe and nurturing environment. Students’ and teachers’ physical, mental, and emotional well-being is a top priority.
To facilitate strategic initiatives, it again comes down to the IT department’s ability to understand the needs of all other departments. Human resources, payroll, and finance departments have specialized software available to make each department more cost-efficient, but which is the best solution for everyone to work collectively toward the desired goals?
Let’s start with strongly considering the recommendations from your IT department on replacing or modernizing older systems to keep pace with rising technology.
Reduced manual processes and automated workflows make for better collaboration and overall efficiency. Edsembli’s all-in-one Ecosystem gives you the following:
Not all internet access is equal. The pandemic proved this when students had difficulties with poor or no access at home and had connection problems even at school. You couldn’t solve this problem with siloed technology.
Digital equity means providing all teachers and students equal access to tools and technologies in education. Along with digital equity come the terms digital access, digital divide, and digital inclusion.
Digital equity is more than just supplying new laptops for everybody. It involves connection speeds, reliability, and teaching students how to use these new technologies to make resources and learning materials available and easily accessible for all students, including those who are disabled or have special needs.
When your finance, IT, and HR departments come together, you can identify and invest in the right integrated systems to meet these deficiencies to ensure the best learning environment possible for everyone. Hotspots are a solution for students who don’t have an adequate internet connection at home, and you should also consider the devices and programs they’re using. If they’re still using legacy technology, you may want to consider investing in something better.
Collaboration between departments ensures everybody is up to speed with any changes in the system. However, when departments are siloed, IT departments must be aware of everything going on to protect district data. Otherwise, phishing cases that are rising exponentially leave school districts exposed and susceptible to downtime.
Ransomware is a significant factor behind the ever-climbing numbers. These “bad actors” have become more ruthless, with their increased ransom demands and threats of data exfiltration, which leads to more harmful infections.
Upgrading to an all-in-one software solution like Edsembli makes perfect security sense. Easily streamline how you manage, store, and access your student and teacher data, administer automatic updates for viruses and cyberattack protection, and leave no vulnerabilities for those bad actors. Real-time data for maximum protection allows for safe hybrid working models too.
As education funding continues to grow, concerned leaders want to ensure that finance departments use those funds to create positive impacts wisely. Having the right amount of staff and technological devices for training and support is a crucial piece of the strategy for continued collaboration.
Performing repairs and providing support is a substantial investment that all districts can’t afford to lose or lack. In addition, continued alliance throughout all your school district departments keeps systems, applications, devices, and staff well-trained and supported.
Choosing the right education technology to support your students and staff can lead to several benefits. For students, these benefits can look like this:
There are so many reasons why keeping up with technology and ensuring continued support is key to improved learning, such as:
Support your educators and individual departments by including them in the decision-making process. When transitioning to education technology software, get your teachers and departments involved by:
Forecasting and budgeting are necessary functions of a successful business. Finance departments excel at budgeting, so collaborating with them is crucial to the process. With integrated software and real-time data, budgeting and forecasting have never been more accurate. To get to this stage, your IT budget should reflect the integrated software to provide a better learning experience for students and an easier way to assist and support your teachers.
Enhance budgeting and forecasting by becoming more active in the broader education sector to gain insights into factors that may affect future funding. Historical data and knowledge are a great place to start for modeling various costs and income scenarios that can impact your budget. The following “what ifs” can help you understand trends, and you can use them to decide the highest impacts on your budget:
When presenting budgets and forecasts to district leaders, it’s better to have a collaborative approach with all department heads to push the end result — increased ROI.
Automation relieves tedious day-to-day tasks that consume all departments, especially your finance department. Some of these tasks include:
Devote the time saved from automation to prepare an even better educational experience to your students.
Does the technology across your school district allow for seamless collaboration between your HR, finance, payroll, and IT departments?
What if you had a way to integrate everything you need to run a successful school district nto one platform? With Edsembli, you can.
The Edsembli Ecosystem, built for education by education, seamlessly connects human resources and payroll (HRP) software, student information system (SIS) software, and finance (FIN) software, giving you more visibility, control, and access to insights across your district.
Collaboration has never been easier. Choose the entire ecosystem or individual components and integrate the others whenever you’re ready.